Privacy Policy

1. Introduction

Paulo Amorim Photography ("we," "our," or "us") is committed to protecting the privacy of individuals who visit our website and use our coaching education services. This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you interact with our website and services.

Paulo Amorim Photography is registered at the following address:

Nachtwachtlaan 328
1058 AL Amsterdam
Netherlands

By using our website, submitting forms, or engaging with our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described herein, please refrain from using our website.

2. What Personal Information We Collect

We may collect the following types of personal information depending on how you interact with our website:

2.1 Information You Provide Directly

• Full Name: Collected when you submit a contact or inquiry form.
• Email Address: Collected for communication purposes when you submit a form or request information about our programs.
• Phone Number: Optionally provided when completing a contact form to allow us to reach you by phone.
• Selected Program: Collected to understand your educational interests and provide relevant information.
• Preferred Learning Format: Collected to tailor our communication about available program delivery options.
• Message or Comment: Any additional information you choose to share with us through our forms.

2.2 Information Collected Automatically

• IP Address: Collected automatically when you visit our website for security and analytics purposes.
• Browser Type and Version: Collected to ensure our website displays correctly on your device.
• Operating System: Collected for technical compatibility and analytics purposes.
• Pages Visited: Information about which pages you visit on our website and the duration of your visit.
• Referring URL: The website or source from which you arrived at our website.
• Device Information: General information about the device you use to access our website, such as screen resolution and device type.
• Cookie Data: Information collected through cookies and similar technologies, as described in our Cookie Policy.

2.3 Information We Do Not Collect

We do not intentionally collect sensitive personal data, including information about your racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, health information, or sexual orientation. We do not collect financial information such as credit card numbers, bank account details, or government-issued identification numbers through our website.

3. Why We Collect Personal Information

We collect and process personal information for the following purposes:

• Responding to Inquiries: To process and respond to contact form submissions, questions about our coaching education programs, and requests for information.
• Program Communication: To provide information about our educational programs, schedules, learning formats, and related updates when you have expressed interest.
• Website Improvement: To analyze how visitors use our website so we can improve its content, structure, performance, and user experience.
• Security and Fraud Prevention: To protect our website against unauthorized access, spam, abuse, and other security threats.
• Legal Compliance: To comply with applicable laws, regulations, and legal obligations under Dutch and European Union law.
• Consent-Based Communication: To send educational information and updates when you have explicitly consented to receive such communications.

4. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR) and applicable Dutch data protection law, we process your personal information based on the following legal grounds:

• Consent: When you submit a form and check the consent checkbox, you provide your explicit consent for us to process the information you have provided. You may withdraw your consent at any time by contacting us.
• Legitimate Interests: We may process certain information based on our legitimate business interests, such as improving our website, ensuring security, and providing relevant educational information about our services.
• Legal Obligation: We may process your information when required to comply with applicable laws and regulations in the Netherlands and the European Union.

5. How We Store and Protect Your Information

We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction.

5.1 Security Measures

• Our website uses HTTPS encryption (SSL/TLS) to secure data transmitted between your browser and our servers.
• Form submissions are processed through secure channels and transmitted using encrypted protocols.
• Access to personal information is restricted to authorized personnel only.
• We use spam protection measures, including honeypot fields and server-side validation, to safeguard our contact forms.
• Regular security reviews are conducted to identify and address potential vulnerabilities.

5.2 Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Contact form submissions are typically retained for a period of up to 24 months unless a longer retention period is required by law or you request earlier deletion. After the retention period expires, your personal information is securely deleted or anonymized.

6. How Form Submissions Are Processed

When you submit a contact or inquiry form on our website, the information you provide is transmitted securely to our designated email address ([email protected]). We use this information solely to respond to your inquiry and provide relevant educational information about our coaching programs.

Each form on our website includes a consent checkbox that must be checked before submission. By checking this box, you confirm that you have read this Privacy Policy and consent to be contacted using the information you provided.

We do not sell, rent, or trade the information submitted through our forms to third parties for marketing purposes.

7. Sharing of Personal Information

We do not sell, trade, or rent your personal information to third parties. We may share your personal information only in the following limited circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing form submissions, or delivering our services. These providers are contractually obligated to protect your information and use it only for the purposes specified by us.
• Legal Requirements: We may disclose your personal information if required to do so by law, court order, or governmental request, or if we believe such disclosure is necessary to protect our legal rights, comply with a judicial proceeding, or respond to a lawful request from public authorities.
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction, subject to the same privacy protections described in this policy.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand how visitors interact with our content. Cookies are small text files placed on your device when you visit our website.

We use the following types of cookies:

• Essential Cookies: Necessary for the basic functionality of our website, including remembering your cookie preferences.
• Analytics Cookies: Used to collect anonymous information about how visitors use our website, helping us improve content and performance.
• Preference Cookies: Used to remember settings or preferences you have selected during previous visits.

When you first visit our website, a cookie consent banner allows you to accept all cookies or choose essential cookies only. You can change your cookie settings at any time through your browser. For more detailed information, please refer to our Cookie Policy.

9. International Data Transfers

Paulo Amorim Photography is based in the Netherlands and serves participants throughout Canada. Your personal information may be transferred to and processed in countries outside the European Economic Area (EEA). When such transfers occur, we ensure that appropriate safeguards are in place, including standard contractual clauses approved by the European Commission, to protect your information in accordance with applicable data protection laws.

10. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal information:

• Right of Access: You have the right to request a copy of the personal information we hold about you.
• Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information.
• Right to Erasure: You have the right to request that we delete your personal information, subject to certain legal exceptions.
• Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal information in certain circumstances.
• Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
• Right to Object: You have the right to object to the processing of your personal information based on legitimate interests or for direct marketing purposes.
• Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing carried out before the withdrawal.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days of receipt.

If you believe that your data protection rights have been violated, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), the supervisory authority in the Netherlands.

11. Children's Privacy

Our website and coaching education programs are intended for adults. We do not knowingly collect personal information from individuals under the age of 16. If we become aware that we have inadvertently collected personal information from a child under 16, we will take steps to delete that information as soon as practicable. If you believe that a child under 16 has provided us with personal information, please contact us at [email protected].

12. Third-Party Links

Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these external websites. We encourage you to review the privacy policies of any third-party websites you visit. This Privacy Policy applies only to the Paulo Amorim Photography website.

13. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When changes are made, we will update the "Last updated" date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal information. Your continued use of our website after any changes to this Privacy Policy constitutes your acceptance of the updated terms.

14. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the Netherlands, including the General Data Protection Regulation (GDPR) and the Dutch GDPR Implementation Act (Uitvoeringswet AVG). Any disputes arising from or in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the competent courts in Amsterdam, the Netherlands.

15. Contact Us

If you have questions or concerns about this Privacy Policy, your personal information, or if you wish to exercise your data protection rights, please contact us: